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Program Assistant (JMMF Proprietary Healthcare Institute)

Jackson, MS

ESSENTIAL JOB FUNCTIONS  AND RESPONSIBILITIES:                                

The JMMF Proprietary HealthCare Assistant will:

  • Report to the School Director.
  • Provide administrative, clerical and program assistance to SBEC. These administrative and clerical responsibilities include:
    • Answering phones and greeting visitors and patrons
    • Scheduling appointments and maintaining calendars
    • Scheduling and coordinating meetings
    • Collating and distributing mail
    • Preparing communications such as memos, emails, invoices, and other documents
    • Writing and editing documents ranging from letters to reports
    • Creating and maintaining filing system, both electronic and physical
    • Managing accounts and performing bookkeepingAssist in maintaining internal data collection and evaluation data.
  • With guidance from the Grant Finance Director and the School Director, maintain a system of financial records, financial protocols, controls, and accounting procedures for the implantation of the grant in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulations, submitting all reports in a timely fashion.
  • Maintain the Fixed Assets Inventory, following the requirements of GAAP.
  • Maintain an inventory control system and purchases supplies, parts, and equipment through the established bid or price quote process that follows JMMF purchasing policy, federal, state and local regulations.
  • Operate electronic and other equipment needed to carry out job functions and responsibilities. Use computers and/or electronic equipment to fulfill job functions.
  • Assist in the development of presentations, brochures and other marketing materials.
  • Assist in organizing curricula and instructional materials.
  • Attend required meetings and serve, as appropriate on staff committees.
  • Notify and assist the administration and appropriate emergency personnel of any emergency, and potentially dangerous or unusual situations.
  • Display the highest ethical and professional behavior in working with patrons, tenants, staff, and outside agencies associated with the Jackson Medical Mall Foundation.
  • Serve as a role model for all staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
  • All JMMF employees are required to sign and follow the approved confidentiality agreement.
  • Observe strictly, to avoid the appearance of conflict, regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests.
  • Perform any duties and responsibilities that are within the scope of employment, as assigned.

Education: College/ Community College Degree; experience can substitute for education.

Experience: Minimum of three to five years recent administrative, clerical and program support experience, which demonstrates the ability/knowledge to provide assistance in planning, development and operations of a multi-initiative project.

Experience should include:

      • Considerable recent applicable experience in consumer services, administrative, clerical and program support services.
      • Excellent interpersonal skills with the ability to impart quality customer service principles into the organization.
      • Problem-solving and multi-tasking skills for a multi-initiative project.
      • Creativity, vision, and sensitivity to support a multi-initiative project.

 

BASIC SKILLS REQUIRED

      • Computer Literacy – Must have a mastery of word-processing software and must be proficient at Microsoft Excel, Microsoft Access, Microsoft Outlook, Microsoft Internet Explorer and other database systems.
      • Writing Skills – Must demonstrate a proficiency in the inscription of correspondences, memos and project reports. 
      • Oral Communications Skills – Must be proficient to efficiently speak with staff, tenants, vendors, contractors and patrons.
      • System Skills - Knowledge of the overall mission, functions, and organization of the agency or component, including agency/grant program operations, processes, goals, and objectives. 
      • Organizational Skills - Persistence in verbal and written communication skills, time-management, organizational skills, attention to details, working with teams, timeliness and problem-solving skills.
      • Office Demeanor: Pleasant, welcoming and professional attitude.

 

SPECIALIZED  SKILLS AND/OR KNOWLEDGE REQUIRED

      • Excellent verbal communication and writing skills.
      • Strong interpersonal skills are also exceptionally imperative. Must be able to communicate with a diverse group of individuals due to the interaction from all demographics and to provide excellent customer services.
      • Familiarity with maintaining the administrative, clerical and program needs of a multi-initiative project.

 

COMPENSATION

This position pays a competitive salary.  JMMF will pay for health, dental and life insurance and allow employee to participate in a deferred compensation system.  JMMF provides semiannual performance reviews for all employees.  Employee earns one week of vacation after six months and a second week after a full year.  JMMF provides nine paid holidays for this position.

 

ASSIGNMENT: ASAP

About Company

Jackson Medical Mall Foundation
350 W. Woodrow Wilson Ave

Job Information

Status: Expired No of vacancies: 1 Job type: Full Time Years of experience: 3 to 5 Salary: Negotiable Publish date: 06 Sep 2021

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